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Last updated: Jan 2026

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Formis Technologies (“Formis”, “we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal data is handled responsibly and transparently.

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This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you visit our website, use our products and services, or interact with us in any manner.

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By accessing or using our website or services, you agree to the terms of this Privacy Policy.

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1. Who We Are

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Formis Technologies is a UAE-based software company providing cloud-based products and digital solutions, including but not limited to:

• HR & Workforce Management Systems (HRMS)

• Smart Ticketing & Access Systems

• AI-powered applications

• Custom software and website development

• Fully managed cloud hosting

• 24/7 support and maintenance services

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2. Information We Collect

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We collect information only when necessary and in a lawful manner.

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2.1 Information You Provide to Us

This may include:

• Full name

• Email address

• Phone number

• Company name and designation

• Messages, inquiries, or support requests

• Information submitted via contact forms, demo requests, or consultations

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2.2 Information Collected Automatically

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When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device information

• Pages visited and time spent

• Referring URLs

• General usage analytics

This data helps us understand how visitors use our website and improve performance and experience.

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2.3 Product & Service Data

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When using Formis products (such as HRMS or Smart Ticketing), we may process:

• Employee or user identifiers

• Attendance and access records

• Operational logs

• System usage data

This data is processed only on behalf of our clients and strictly according to contractual obligations.

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3. How We Use Your Information

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We use collected information to:

• Respond to inquiries and requests

• Provide demos, consultations, and support

• Deliver and operate our products and services

• Improve system performance, reliability, and security

• Communicate important updates or service-related information

• Comply with legal and regulatory obligations

We do not sell or rent personal data to third parties.

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4. Legal Basis for Processing

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We process personal data based on one or more of the following:

• Your consent

• Contractual necessity

• Legitimate business interests

• Compliance with applicable laws and regulations

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5. Data Storage & Security

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Formis takes data security seriously.

We implement appropriate technical and organizational measures to protect data against:

• Unauthorized access

• Loss or misuse

• Alteration or disclosure

These measures include:

• Secure cloud infrastructure

• Access controls and role-based permissions

• Encrypted data transmission where applicable

• Regular system monitoring and updates

While we strive to protect all data, no system can be guaranteed 100% secure.

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6. Cloud Hosting & Third-Party Services

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Some services may be hosted on trusted third-party cloud providers. These providers are selected carefully and are required to maintain high standards of data protection and security.

Formis ensures that third-party partners process data only as instructed and in compliance with applicable laws.

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7. Data Retention

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We retain personal data only for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Meet contractual obligations

• Comply with legal or regulatory requirements

When data is no longer required, it is securely deleted or anonymized.

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8. Cookies & Tracking Technologies

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Our website may use cookies and similar technologies to:

• Improve website functionality

• Analyze usage patterns

• Enhance user experience

You may control or disable cookies through your browser settings. Disabling cookies may affect certain website features.

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9. Your Rights

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Depending on applicable laws, you may have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent where applicable

• Object to certain data processing activities

Requests can be made by contacting us using the details provided below.

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10. Data Related to

Clients’ Employees or Users

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When Formis processes personal data on behalf of clients (e.g., HRMS or ticketing users), Formis acts as a data processor, and the client remains the data controller.

In such cases, data handling is governed by client agreements, and requests should be directed to the respective organization.

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11. Children’s Privacy

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Formis services and website are not intended for children under the age of 18.
We do not knowingly collect personal data from minors.

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12. International Data Transfers

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Where data is transferred outside the UAE, Formis ensures appropriate safeguards are in place to protect personal information in accordance with applicable laws.

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13. Changes to This Privacy Policy

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We may update this Privacy Policy from time to time to reflect:

• Legal or regulatory changes

• Service updates

• Operational improvements

Any updates will be posted on this page with a revised “Last updated” date.

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14. Contact Us

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If you have questions or concerns about this Privacy Policy or how your data is handled, please contact us:

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Formis Technologies
Meydan Grandstand, 6th Floor
Meydan Road, Nad Al Sheba
Dubai, U.A.E.

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📧 Email: info@formis.ae

📞 Phone: +971-521942120